Four Ways to Restrict Access to Electronic Documents

If your business handles sensitive information about employees and customers, or has confidential documents on business accounts and deals it is vital to restrict access to https://vdr-soft.net/what-is-a-ddq the files from scrutiny. Even even if your employees are trained and trustworthy, a minor mistake can have serious consequences. Here are four strategies to help you limit the access to electronic documents to prevent a breach.

It is possible to stop attackers from accessing protected files by utilizing two-factor or multi-factor authentication protocols. The additional layer of security prevents them from stealing usernames and passwords to view confidential data. It also helps in ensuring compliance with laws like GDPR and HIPAA.

Requiring an eSignature is another popular option for companies who want to keep people without permission from accessing private files. This allows businesses to confirm the identity of an individual prior allowing them access to private information. It also ensures the highest level of security for documents, as any changes can be detected.

Increased levels of security can be obtained by using custom permissions which permit managers to control how sensitive files are printed or opened, as well as copied. Restrictions can be placed on the kinds of changes the file is subject to like changing the text or design. These documents can also be equipped with an examine trail incorporated into them, allowing administrators to monitor the activity and detect any unauthorized changes.

It’s also crucial to ensure that everyone in the office is aware of the importance of keeping data secure whether it’s paper or digital files. This can be accomplished by following the “clean desk policy” which ensures that all papers and documents are securely secured with a password when employees leave their desks and all devices, regardless of whether it’s laptop, desktop computer or smartphone, are cleared of any information before they are shut off or destroyed.